Completing daily tasks in Texada SRM is essential for maintaining smooth operations and ensuring the financial health of your business. By staying on top of invoicing, customer payments, inventory updates, and bank deposits, you not only keep your records accurate but also set the foundation for efficient reporting and decision-making.
Consistent daily processes help prevent errors, streamline cash flow, and keep your team aligned, ultimately supporting better customer service and business growth.
A Rental Coordinator at the counter plays a crucial role in ensuring a seamless rental experience for customers. As a key point of contact, they are responsible for handling the lifecycle of rental agreements, from initiation to closure. One significant aspect of their role involves completing and closing contracts when customers return rented equipment. The Rental Return feature in Texada’s EBM Suite enables the coordinator to efficiently complete the rental process.
Using tools like Quick Launch for quick access and Internal Messaging for team communication, the Rental Coordinator ensures both customer and store satisfaction.
A vital process where the Rental Coordinator ensures that customers’ rental needs are met efficiently. This involves gathering customer details, identifying the equipment required, and verifying its availability in the system. Using the SRM or Web tools, the coordinator quickly reserves the equipment and creates a detailed contract outlining the terms, rates, and duration.
Clear communication with the customer ensures all expectations are aligned, setting the stage for a smooth rental experience from the moment they arrive to pick up the equipment.
Cycle billing is a strategy where businesses invoice customers on the contract anniversary date, either every 28 days or on a monthly cycle, rather than all at once. This approach helps companies distribute their workload more evenly, preventing a surge in invoices at the end of the month. By spreading out billing cycles, businesses can streamline their operations and reduce the risk of overwhelming their customer support teams.
Cycle billing offers several benefits for both businesses and customers.
To expedite customer payments and cash sales for a rental business, Texada Pay revolutionizes payment processing, offering a streamlined and secure experience for rental businesses. With features designed to save time and improve accuracy, it ensures a hassle-free process for both customers and staff.
The daily close process is a critical step in ensuring accurate financial records and smooth operations. It involves multiple stages, from initial invoice entry to final posting. Invoices are categorized into three states: Current, Batch, and History. Current invoices are those that have not yet been processed, while Batch invoices are those that have been accepted but not yet posted.
History invoices are those that have been successfully posted to the general ledger and sub-ledgers.
The daily close process typically involves three main steps that can easily be performed in Rental Management.
Cash reconciliation in Rental Management is the process of ensuring that all cash transactions recorded in the system match the actual cash collected or deposited. It is a critical step to ensure financial accuracy and identify any discrepancies. The main steps that will be performed in Rental Management would be:
NOTE: This is the process if cash reconciliation is not being used.
Work Orders can be used to service, repair, or enhance equipment in a firm’s rental fleet or to track and bill customer equipment services for parts, labor, and additional services.
Key features include split billing, parts requisition, time clock integration, controls for closing Work Orders with outstanding items, auto-conversion to repairs, and advanced parameters for inventory and labor cost tracking.
Efficient financial management involves streamlined processes for invoicing, payments, and collections. Key tasks include handling various invoice types, posting and reconciling payments, and managing credits through structured daily close workflows.
Weekly A/R collections, including call lists and credit reviews, ensure timely follow-ups on delinquent accounts and maintain accurate financial records.
The Vendor Information feature in SRM is a centralized tool for managing supplier details, payment terms, and integration with systems like QuickBooks. It streamlines accounts payable processes by enabling advanced functionality such as tax automation, recurring payments, and direct credit setups while ensuring data security through customizable permissions.
With robust reporting, seamless integration, and specialized options like warranty tracking and EDI exports, it provides a comprehensive solution for efficient vendor management.
